Finance and Administrative Officer

The post is to be based in Kyauk Phyu and opened to Myanmar National and advertised nationwide.

The role:                                  To be responsible and accountable for the day-to-day operation related to a defined accounting area. To provide financial support function to the project team, field offices and response activities.

Level:                                       National, D2

Employment term:                   Fixed-term (until 19th February 2018)

Report to:                                Programme Manager (Kyauk Phyu)

Staff reporting to this post:     Cleaner

What we offer:                         Respectful and empowered working environment,

                                               Life insurance, Medical+ dental + optical benefits,

                                               Competitive salary and Career advancement opportunities,

                                               Generous leave entitlement

KEY RESPONSIBILITIES:

Financial Activities

  • To be responsible for managing and securing of cash including request for top up, transfer, transportation and storage.
  • To be responsible for providing financial management information in the field office and to work with managers to ensure financial procedures and systems are followed
  • To verify and ensure all payment requests have the necessary documentation and approvals before processing the payment.
  • Maintain and update financial record/data of the project.
  • Accurate and timely data entry of receipts and preparation of monthly accounts and submission to the Programme Manager (PM), Rakhine and the Yangon office
  • Prepare and request field office expenses according to timely and accurate forecasts
  • Responsible for timely cash disbursement of field office expenses
  • Assist in the planning, organisation and execution of the statutory requirements and audit process for the office in coordination with the Finance Manager
  • To ensure the implementation of Oxfam’s gender and diversity policies in all aspects of finance policy and practice.
  • Prepare monthly report on all financial and administrative activities and report to the PM
  • To participate effectively in team meetings sharing financial updates
  • Provide necessary support to the PM/Finance Manager on project related financial matters.
  • Provide support by undertaking any other additional functions as delegated by the PM
  • Provide basic financial management trianing to CMC and camp volunteers
  • Provide financial capacity building support to partner staff (YSA).

Administrative Activities

  • Ensure necessary administrative support is provided for smooth running of the office and any action needed in timely manner.
  • Assist and support to PM ensuring good relationships and collaboration with local authorities and line departments.
  • Supervise and support E and F level staff to carry out administrative activities efficiently.
  • Provide leadership and management to the E and F level staff, including performance management and capacity building support.

Human Resources Activities

  • Support the Rakhine field office by providing necessary support in recruitment and selection, induction, performance management and other workplace issues with the support of Yangon HR.
  • Support the team to ensure Oxfam Human Resource Policy and procedures are implemented in the field office.
  • Perform HR tasks such in line with Oxfam standards guidelines such as Payroll preparation, monthly reports and file management of personnel, recruitment and leave records etc.
  • Verify medical reimbursement and liaise with Yangon HR.
  • Monitoring probation periods and follow up
  • Provide regular reports and necessary information upon request to line manager and Yangon HR.

SKILLS AND COMPETENCE:

  • Bachelor’s degree holder with two years proven experience on financial skills
  • Ability to implement Oxfam's financial policy and procedures
  • Ability to use judgement on routine functions, and work with minimal supervision
  • Ability to prioritise own workload, to work independently and to work to meet deadlines.
  • Diplomacy, negotiation and good interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of priorities.
  • Ability to manage multiple requests and to liaise with different teams/ activities.
  • Proven ability to be flexible in demanding situations and able to work in a multi culture environment.
  • Well developed coordination skills within and across the team
  • Knowledge and experience of using of MS Word, Excel, standard finance software, email and Internet
  • Work flexible working hours as required.
  • Good communication skills particularly in Myanmar language.
  • Good spoken and written English will be an asset.
  • Committed to equal opportunities (e.g. gender, race, disability).
  • Understanding of and commitment to humanitarian work.

Closing date:                           10th March 2017, 5:00 PM

How to apply:                          Please state applied position in email subject line and send to Human Resources Department through myanmarhr@oxfam.org.uk (OR)

Oxfam office, No. 34, Corner of Aung Taw Mu Street and Golden Hill Avenue Street, Golden Valley Ward 2, Bahan Township, Yangon, Myanmar.