Finance and Administrative Officer

The post is to be based in Kyauk Phyu and opened to Myanmar National and advertised nationwide.

The role:                                  To be responsible and accountable for the day-to-day operation related to a defined accounting area. To provide financial support function to the project team, field offices and response activities.

Level:                                       National, D2

Employment term:                   Fixed-term (until 19th February 2018)

Report to:                                Programme Manager (Kyauk Phyu)

Staff reporting to this post:     Cleaner

What we offer:                         Respectful and empowered working environment,

                                               Life insurance, Medical+ dental + optical benefits,

                                               Competitive salary and Career advancement opportunities,

                                               Generous leave entitlement


Financial Activities

  • To be responsible for managing and securing of cash including request for top up, transfer, transportation and storage.
  • To be responsible for providing financial management information in the field office and to work with managers to ensure financial procedures and systems are followed
  • To verify and ensure all payment requests have the necessary documentation and approvals before processing the payment.
  • Maintain and update financial record/data of the project.
  • Accurate and timely data entry of receipts and preparation of monthly accounts and submission to the Programme Manager (PM), Rakhine and the Yangon office
  • Prepare and request field office expenses according to timely and accurate forecasts
  • Responsible for timely cash disbursement of field office expenses
  • Assist in the planning, organisation and execution of the statutory requirements and audit process for the office in coordination with the Finance Manager
  • To ensure the implementation of Oxfam’s gender and diversity policies in all aspects of finance policy and practice.
  • Prepare monthly report on all financial and administrative activities and report to the PM
  • To participate effectively in team meetings sharing financial updates
  • Provide necessary support to the PM/Finance Manager on project related financial matters.
  • Provide support by undertaking any other additional functions as delegated by the PM
  • Provide basic financial management trianing to CMC and camp volunteers
  • Provide financial capacity building support to partner staff (YSA).

Administrative Activities

  • Ensure necessary administrative support is provided for smooth running of the office and any action needed in timely manner.
  • Assist and support to PM ensuring good relationships and collaboration with local authorities and line departments.
  • Supervise and support E and F level staff to carry out administrative activities efficiently.
  • Provide leadership and management to the E and F level staff, including performance management and capacity building support.

Human Resources Activities

  • Support the Rakhine field office by providing necessary support in recruitment and selection, induction, performance management and other workplace issues with the support of Yangon HR.
  • Support the team to ensure Oxfam Human Resource Policy and procedures are implemented in the field office.
  • Perform HR tasks such in line with Oxfam standards guidelines such as Payroll preparation, monthly reports and file management of personnel, recruitment and leave records etc.
  • Verify medical reimbursement and liaise with Yangon HR.
  • Monitoring probation periods and follow up
  • Provide regular reports and necessary information upon request to line manager and Yangon HR.


  • Bachelor’s degree holder with two years proven experience on financial skills
  • Ability to implement Oxfam's financial policy and procedures
  • Ability to use judgement on routine functions, and work with minimal supervision
  • Ability to prioritise own workload, to work independently and to work to meet deadlines.
  • Diplomacy, negotiation and good interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of priorities.
  • Ability to manage multiple requests and to liaise with different teams/ activities.
  • Proven ability to be flexible in demanding situations and able to work in a multi culture environment.
  • Well developed coordination skills within and across the team
  • Knowledge and experience of using of MS Word, Excel, standard finance software, email and Internet
  • Work flexible working hours as required.
  • Good communication skills particularly in Myanmar language.
  • Good spoken and written English will be an asset.
  • Committed to equal opportunities (e.g. gender, race, disability).
  • Understanding of and commitment to humanitarian work.

Closing date:                           10th March 2017, 5:00 PM

How to apply:                          Please state applied position in email subject line and send to Human Resources Department through (OR)

Oxfam office, No. 34, Corner of Aung Taw Mu Street and Golden Hill Avenue Street, Golden Valley Ward 2, Bahan Township, Yangon, Myanmar.